Tender No. EAC/LVFO
REF No: LVFO/SVRCS/14-15/001
TERMS OF REFERENCE (TORs)
CONSULTANCY FOR THE DEVELOPMENT OF THE LAKE VICTORIA FISHERIES ORGANISATION STRATEGIC PLAN (2016 – 2020)
Lake Victoria Fisheries Organization
P.O. Box 1625
Lake Victoria Fisheries Organization (LVFO) is an institution of the EAC, established to manage and develop Fisheries and Aquaculture in the Partner States. The LVFO is an Inter-Governmental Organization (IGO) registered with the United Nations (UN) as foreseen under Article 102 of the UN Charter. It is also a Regional Fisheries Management Organization (RFMO) foreseen under the Rome Statute. It is an “overlay” institution, made up of East African fisheries departments/ministries, fisheries research institutes, committees and working groups and coordinated by a Secretariat.
The principle objectives of LVFO are to foster co-operation among the Contracting parties, harmonize national measures for the sustainable utilization of the fish and related living resources, develop and adopt conservation and management measures, develop aquaculture, undertake research and build institutional capacity.
Although the region has depended on Lake Victoria as a principal source of fish and fish products, the lakes production has been either stagnant or on a downward trend. Aquaculture has over the years emerged as an important sub-sector which can augment the fishery. Similarly, the development of fisheries in small water bodies, including rivers, dams and satellite lakes has become necessary as a means to improve livelihoods of fisher community within the EAC. The resilience of communities to adapt to climate changes has been affected by the emergence of new threats to fishery development, including resultant perturbations of ecosystem health.
The LVFO member states collaborate on fisheries management and research through an ecosystem approach in order to harmonize policies in the fisheries areas. It also ensures that fish and fishery products are available on sustainable basis for consumption in East Africa and continued access to regional and international markets.
1.0 Background to the consultancy
The LVFO’s current operational strategy is covered by LVFO Strategic Vision 1999-2015 which is about to expire hence the need to develop a Strategic Plan. Following the integration of LVFO in the EAC to serve as fisheries and aquaculture technical arm, the mandate of LVFO has been expanded to incorporate all the EAC Partner States in line with vision and development strategy of the EAC. The LVFO has received funds from the EAC – Partnership Funds and intends to commit part of these funds to develop a Strategic Plan for the period 2016-2020.
2.0 The Objective of the Consultancy/Assignment
The Strategic Plan will identify strategic issues that LVFO needs to address in the next five years bearing in mind emerging issues defined above. Therefore the overall objective of the consultancy is to develop a five year LVFO Strategic Plan (2016-2020) through a participatory process involving all the key stakeholders within the framework of the Treaty for establishment of the East African Community and the LVFO Convention. The Strategic Plan (2016-2020) should clearly identify strategic objectives, key outputs, annual targets, key activities, indicative resources requirement, timeframe and responsible actors and come up with a communication strategy and resource mobilisation plan.
2.1 Specific Objectives
The specific objectives of the consultancy are to:
(i) Evaluate the implementation of the Strategic Vision for Lake Victoria (1999 –2015). Generate key strategic issues, objectives and key activities to be implemented in the next five years.
(ii) Undertake Situation Analysis of the Institutional Frameworks, National & Regional policies & strategies related to fisheries and aquaculture. Recommend the most appropriate institutional structure and processes for LVFO.
(iii) Formulate a new mission and vision based on emerging issues and expanded mandate of LVFO.
2.2 Tasks under each specific objective
i. Evaluate the implementation of the Strategic Vision for Lake Victoria (1999–2015).
- Establish the level of achievement of the milestones/targets; identify constraints and challenges to be addressed in the proposed strategy.
ii. Undertake situation analysis of the institutional, national, regional and international fisheries and aquaculture and any other related instruments (policies, strategies, etc.).
- Institution situational analysis (research, management, lake wide management organizational, etc.)
- Identify weaknesses in linkages between national institutions and decentralized Governments and propose remedial measures.
- Analysis of fisheries and aquaculture policies and other instruments relevant to Strategic Plan.
- Undertake a comprehensive stakeholder analysis and mapping exercise and identify their expectations and aspirations.
iii. Recommend the most appropriate institution structure and processes for LVFO based on the situation analysis and previous institutional reviews.
- Carryout a review of the studies already undertaken on the institutional arrangement of LVFO
- Perform situation analysis on the function of LVFO
- Develop appropriate organizational structure
iv. Formulate a new mission and vision for LVFO in line with those of the EAC.
v. Generate the key strategic issues and objectives and key activities to be implemented in the next five years
- Facilitate the identification and prioritization of the key organizational strategic issues and areas of focus through a participatory process.
- Develop a log frame indicating the priority programs, strategic objectives, key outputs, and annual targets, key activities, indicative resources requirement, timeframe and responsible actors.
- Develop a comprehensive monitoring and evaluation framework that will include a set of key performance indicators , Objectively Verifiable Indicators (OVIs) and targets
- Facilitate stakeholders’ workshops to validate the Draft Strategic Plan.
- Produce a well written and reader friendly Strategic Plan Document 2016-2020.
2.3 Approach and Methodology
The assignment will involve desk reviews, field visits and stakeholders consultations. The LVFO secretariat will provide the consultant with a strategic planning team of staff from the relevant institutions in addition to access to information resources. The strategic planning team will provide the consultant with working space in the relevant Institutions and assist in the organization of the national stakeholder workshops. LVFO Secretariat will coordinate and fund national consultative workshops and the regional stakeholder’s validation meeting. Other consultations or interactions may be identified by the consultant with particular stakeholder groups or individuals. The process for consolidating and validating priorities and strategies with key stakeholders will be led by the LVFO Secretariat and the Executive Committee. It is imperative that the consultant works closely with the strategic planning team.
3.0 Limitations of the consultancy
This consultancy work will be carried out in the Partner States of the East African Community.
4.0 Qualifications of the Consultancy Firm
The consultancy firm is expected to have expertise in strategic and development planning, socio-economics, communication, financial and business management, fisheries and aquaculture. The consultancy firm shall have expertise working within the region in the mentioned fields. The following qualifications and experiences are required:
4.1 Qualifications of the lead expert
(i) At least post graduate qualifications in Fisheries or Aquaculture;
(ii) A minimum of 10 years’ experience with demonstrated extensive knowledge of fisheries and aquaculture in the EAC region;
(iii) Specific experience in strategy formulation, project design, monitoring and evaluation;
(iv) Have experience in organizational restructuring and change management;
(v) Should demonstrate sound knowledge and exposure to Regional Economic Communities (eg EAC, COMESA, SADC, NEPAD, AU), regional cooperation initiatives and Development Partners).
4.2 Other Experts
(i) Should be holders of at least BSc Degree in related discipline;
(ii) Post graduate training is an added advantage.
5.0 Reports and Schedules of Deliverables
It is estimated that a maximum input of three man-months, spread within 5 calendar months. The work is anticipated to start in December 2014 and is expected to be completed by 20th April 2015.
5.1 Reporting arrangements
The Consultants shall produce six hard copies spiral bound and in electronic form (Microsoft Word Version) for the following reports as per the following time frame:
(i) Inception report by 8th December 2014
(ii) Interim report by 2nd February 2015
(iii) Draft Strategic Plan Document by 17th March 2015
(iv) Final Report by 20th April 2015
All reports and communication materials developed by the consultancy firm during this assignment shall revert to the LVFO Secretariat. In addition, soft copies (MS Word and Ms Excel) of the reports will be submitted on eight (8) CDs when submitting the draft and final reports of this assignment. All the reports shall be in English language, eight (8) neatly bound, with an attractive outlay and shall contain the main text and annexure, with figures/frameworks, illustrations and/or logical flow diagrams.
6.0 Responsibilities of the Client
- i. Provide access to available relevant reference documents;
- ii. Organize Regional validation workshop;
- iii. Introduce the consultant to the different Institutions for consultations;
- iv. Provide office space for consultants to carry out their work;
- v. Pay the consultant as per terms of the contract.
7.0 Supervision Arrangements
The Consultancy firm shall work under the overall supervision of Executive Secretary or designated appointee and in accordance with agreed work plan. The LVFO desk officers will be the main focal persons in the Partner States.